Privacy Notice
What data will we be collecting?
- Recordings of participates in the project (student interns, Zandra Rhodes, Zandra Rhodes Studio staff, outreach students) will include moving images and voice recordings of living identifiable persons.
- Names of participates in the project.
- Images of participates in the project.
What will we be doing with the data?
- Recordings will be published online on the project website. The recordings will be hosted on UCA’s Panopto system. The recordings will be made available under a CC BY-NC 4.0 licence.
- Images that may include participants will be published on the project’s website, VADS website, UCA website and social media channels.
- Names of participants will be published on the project website, the VADS website, UCA website and social media channels to credit them appropriately.
What is our legal basis for processing this data? – Consent.
We will obtain consent for publishing online, adding to collections hosted on VADS and making recordings and images available for reuse under CC BY-NC 4.0. The consent form is based on the NLHF template.
How long do keep the data for?
Personal data in the project’s content will be kept permanently as part of our project website and VADS collection.
Images and recordings that include personal data will be kept permanently by UCA.
Data related to individuals’ involvement in the project, such as contracts, contact details will be stored in accordance with UCA’s privacy notice.
Who do we share data with?
Data related to those involved with the project will be shared, as far as required, with the National Lottery Heritage Fund, our funding partner. Any personal data on the project website or on the VADS site will be given a Creative Commons licence for reuse (CC BY-NC 4.0). Personal data in content uploaded to social media will be subject to the terms and conditions of those platforms.
Third Party access
The project uses the following data processors for the provision of its services. These processors only manage the data according to our instructions and are bound by formal contracts.
Processors:
- MS Office 365 (emails and documents)
- Adobe
- Panopto
- ePrints
- SpringShare
- Other third parties that are performing services under contract for UCA, such as IT hosting agencies and online tool providers.
Your Rights
You have several rights under data protection law to find out more about how your personal data is processed. The following rights have relevance for personal information published as part of the project. UCA needs to respond to these requests within 30 days.
Right of access – You have the right to receive a copy of your personal information published and information about how UCA uses it.
Right to Rectification – You have the right to ask UCA to correct your personal information where it is incorrect or incomplete.
Right to erasure (or “right of be forgotten”) – You have the right to ask that personal information be deleted in certain circumstances, such as where consent has been withdrawn, where it is no longer necessary to keep it or where it legally needs to be deleted.
Right to object – You have the right to object to UCA’s processing of your personal data in certain circumstances.
There are some exemptions to these rights under the Data Protection Act, 2018, Part 4. For further information please contact, Leigh Garrett, Project Sponsor.
