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Scope
This policy outlines the principles for the creation and management of collection metadata for all learning, teaching and research resources managed by the Library.
Collection metadata is a key asset that -
Collections
Collection |
Metadata Management |
Standards |
Archives and Special Collections |
Calm |
(ISAD(G)), (ISAAR(CPF)), (EAD) |
Digital Collections |
ResourceBank (images, student work, dissertations) |
Dublin Core |
Library Collections (including - print and electronic books and journals; rare books; artists books; zines and audio-visual material) |
Symphony |
MARC21, RDA, AACR2, DDC23, Library of Congress Name Authorities, Library of Congress Subject Headings, Library of Congress Genre/Form Terms |
Materials Collection |
Calm |
(ISAD(G)), (ISAAR(CPF)), (EAD) |
Reading Lists |
Talis Aspire |
Metadata harvested from Library catalogues; Dublin Core |
Research Outputs |
UCARO |
Dublin Core |
Theses and dissertations |
UCARO (theses); ResourceBank (dissertations); and Symphony (metadata) |
Dublin Core, AACR2 |
Visual Arts Data Service (VADS) |
VADS |
VRA Core 4 |
Principles
Collection metadata will be managed and developed in accordance with the following principles -
Statement on potentially harmful language in collection metadata
The Library aims to describe the collections we manage in a manner that is respectful to the individuals and groups who create, use, and are represented within them. What constitutes appropriate description varies with context over time and is affected by the descriptive standards we apply.
Recognized international standards are used to standardize searching across our catalogues. We are aware that some of these terms are outdated and/or harmful, and efforts are underway within library communities to update and change these terms.
We work to balance efficient and timely cataloguing, description, and preservation of original context with an awareness of the importance of language and its effect on our users. If you encounter language in our Library catalogue records or digitized collections that you find harmful or offensive, please email libraryresources@uca.ac.uk (see Take Down Notice for further details).
Lifecycle
Metadata for each resource in the UCA collections will be created or acquired as early in the lifecycle of a resource as possible, usually at point of order, accession or creation. This will ensure that resources are discoverable as soon as possible to support user access as well as providing up to date collections information for staff to avoid duplication of supply.
Retrospective cataloguing and classification will be undertaken where required to enhance the quality of existing collection metadata where these fall below emerging standards.
If a resource is reserved and it is not possible to create a full metadata description immediately, a basic record will be created consisting of title and identifier, and retrospective cataloguing and classification will be undertaken as soon as possible thereafter. Any changes in the availability of, or access to, a resource will be reflected as soon as possible to ensure that accurate information is always presented to users.
Review
The Library will review this Policy every year and any significant changes will be considered and approved by the Director of Student Services.
January 2024
Review: January 2025